Purchasing Administrator

About Napoleon

Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsourced customer service and remarkable product quality. Our award-winning products offer a best-in-class experience for all customers' home comfort needs. While we are proudly Canadian, Napoleon also operates on a world-wide scale.

The warmth and experience that Napoleon products bring to homes transcends borders, language, and cultures to elevate everyday experiences. Throughout North America, Europe, South America and Asia, Napoleon creates memorable moments through stunning designs and innovative technologies.

This posting is for an existing permanent vacancy and is actively being recruited for.

Position Details

Title: Purchasing Administrator

Reports to: Director of Procurement

Work Status: Hybrid

Hours of Work: 8:00 am - 4:30 pm

Job Purpose

First point of contact for all Procurement inquiries. Assist and support the purchasing department functions. Support in the maintenance of information in Dynamics365 to support production schedules, maintain service level with internal stakeholders.

Key Responsibilities and Accountabilities

• Set up New Purchased Production Parts and Service Parts in D365 based on New Part Kick Off form; enter standard cost and planning info. Communicate completion of set-up to internal stakeholders; commodity managers, accounting, material planners, etc.
• Maintain part default information on Released Production Parts on an ongoing basis; trade agreement updates. Update and maintain monthly costing changes spreadsheet for finance.
• Set-up New Vendors and maintain vendor information in Dynamics365
• Request quote from China; set-up and maintain purchasing information for all Grill Service Parts. Ensure that D365 is updated accordingly
• Set-up parts for intercompany purchasing - between Canada, the US and Mexico
• Create, issue, confirm and receive purchase orders for invoices through DOOAP financial system. Communicate to Accounts Payable when completed
• Validate and process all invoices through DOOAP financial system; request for purchase requisition to be completed from appropriate department.
• Purchase Order processing, including vendor confirmations, updating D365 with delivery info.
• Contact vendors; follow-up on RFI/RFQ, obtain purchase order status update, resolve any receiving or invoicing issues
• Complete special projects as assigned. Provide back up support for MRO Assistant & Buyer
• Set-up and maintain Vendor Contract Management System; notify Purchasing Manager/ Director of Procurement of upcoming contract expirations

Education and Experience

• Minimum grade 12. College diploma (i.e. Business Administration) is preferred.
• 1 - 3 years relevant experience required. Experience in a manufacturing environment is preferred. Buying experience is considered an asset.
• Business Administration, enrolled in SCMP considered an asset
• Computer literate with MS Office. Intermediate Excel skills are required. Experience with MRP or ERP system is preferred.
• Analytical, critical thinking skills, investigative skills, excellent written and verbal communication skills, organizational skills, problems solver, able to work under pressure, self-discipline, work with little supervision, team player, and multi-task. Time management skills are key.

Benefits, Health, Well-being & Support

• Comprehensive health, dental, vision, and life insurance coverage – 100% of premiums paid by the Company!
• Long Term Disability Protection
• Well-being support programs and virtual medical visits
• Employee & Family Assistance Program for mental health and well-being (EAP)

Career Growth & Development

• Training Allowance and continuous learning opportunities and programs
• Leadership development and mentorship programs
• Clear pathways for advancement

Culture & Community

• Appreciation events, raffles, and team building activities
• Napoleon Cares – A fund sponsored by Associates to help Associates in times of need

Financial Security

• Competitive total compensation package, inclusive of bonus opportunity
• Retirement savings plan with matching Company contributions (RRSP/DPSP)
• Exclusive Associate discounts on our award-winning products

Artificial Intelligence Disclosure

As part of our commitment to transparency and fairness in hiring, we disclose that automated tools, including artificial intelligence (AI), may be used to support parts of the recruitment process. This may include functions such as resume parsing, candidate ranking, or initial screening. These tools do not make final hiring decisions but may assist Talent Acquisition in evaluating applications. AI tools used may include systems based on algorithms, statistical models, or machine learning.

Accessibility and Accommodation

The Napoleon Group of Companies is committed to fair and accessible employment practices that attract and retain Associates with disabilities. This includes providing accessibility across all stages of the employment cycle. Accommodation is available upon request.