Administrator - Engineering

Administrator - Engineering

About the role

To provide administrative and systems support across Group Engineering, ensuring the effective management of engineering operations, mobile plant assets, financial governance, and engineering systems.

The role is responsible for maintaining key platforms, including D365 and FleetWave, ensuring engineering, procurement, asset, financial, and operational data is accurate, controlled, and compliant with business standards.

The position also supports engineering reporting, project tracking, document management, training coordination, and SharePoint administration to improve operational efficiency and support informed decision-making.

Core responsibilities

• Administer D365 purchase requisitions, purchase orders, invoices, and financial records, ensuring compliance with company procedures and governance standards.
• Maintain FleetWave asset records, maintenance schedules, compliance data, utilisation information, and lifecycle documentation.
• Manage engineering databases, asset registers, telematics data, hire asset records, and operational trackers.
• Support asset replacement programmes, disposals, quotations, and lifecycle management activities across the mobile plant fleet.
• Produce and maintain engineering reports, KPI trackers, dashboards, and compliance data to support operational decision-making.
• Coordinate engineering projects, governance records, training administration, and compliance documentation including LOLER, PUWER, inspections, and certifications.
• Administer SharePoint sites, Microsoft Lists, document libraries, and engineering systems to ensure effective data and document control.
• Liaise with engineering, operations, procurement, finance, suppliers, and third parties while supporting continuous improvement of engineering systems and processes.

Requirements

• Previous experience within an engineering, asset management, fleet, or operational administration role
• Experience working with financial and procurement systems
• Experience maintaining operational databases and trackers
• Experience supporting engineering or fleet operations

Working arrangement

Location: Aldridge (based), with opportunity to work remotely once trained on Biffa systems.

Hours: Monday to Friday.

Benefits

• Competitive salary
• Ongoing training, development, and coaching
• Generous pension scheme
• Retail and leisure discounts
• Holiday and travel discounts
• Life cover

About Biffa

At Biffa, we love working with waste. Whether we are turning it into sustainable power, finding new ways to recycle it, or keeping it off the streets, we believe every day is an opportunity to improve lives across the UK.

With over 11,500 colleagues nationwide, we offer careers that are rewarding, often challenging, and never dull.

Dedicated to diversity: Inclusion is central to our culture at Biffa. We believe that different ideas, perspectives, and backgrounds are essential to building a creative and effective workplace that reflects our communities and delivers the best outcomes for colleagues, customers, and stakeholders. That is why we champion diversity, equity, and inclusion at every opportunity.