Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes CanadaExecutive Assistant / HR Coordinator
Organization: Colleges and Institutes Canada (CICan)
Employment Type: Temporary, full-time (non-unionized)
Duration: Until March 31, 2027 with possibility of extension
Location: 301 – 350 Sparks St, Ottawa, Ontario K1R 7S8
Compensation: $69,965 to $85,643
Application Deadline: July 23, 2026 at 11:59 p.m. EST
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About CICan
Colleges and Institutes Canada is a mission-driven organization dedicated to advocacy for colleges and institutes across Canada, working to strengthen Canada's publicly supported colleges, institutes, CEGEPs, and polytechnics.
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Why Choose Us?
- Impactful Work: Be part of a mission-driven organization dedicated to advocacy for colleges and institutes across Canada
- Collaborative Environment: Work alongside a diverse team of professionals committed to excellence
- Innovative Culture: Embrace a culture that values creativity, innovation, and forward-thinking solutions
- Highly competitive compensation
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Role Overview
This Executive Assistant position supports and reports to the Vice President in Operations and Culture. Key responsibilities include:
- Provide administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and Division
- Act as coordinator and secretary for various committees and working groups
- Arrange logistics, prepare and distribute agendas and minutes
- Ensure that decisions are followed up on in a timely fashion and that issues are brought to the attention of the Executive or appropriate Division management
- Collaborate with other Divisions to ensure effective and efficient information flow
- Deal with high level contacts inside and outside of CICan
As an organization prioritizing continuous innovation and effective leveraging of emerging technologies, this role requires someone passionate about process improvement, open to change, and confident in adopting AI and other modern tools.
A unique aspect of this position is supporting the Human Resources department as an HR Coordinator, providing valuable hands-on experience across a broad range of HR functions and meaningful exposure to the Human Resources field while contributing to key organizational initiatives.
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Minimum Requirements
Education:
- Diploma from a post-secondary institution in Administration or an equivalent combination of education and experience
Experience:
Minimum 3 years of experience in:
- Dealing with high level contacts, internal and external to an organization
- The preparation of a variety of documents, reports, correspondence and presentations
- Making travel arrangements
- Writing at a professional level in both French and English
- Developing office procedures
- Developing workplans and forecasting budgetary requirements
- Working with the following software: Office 365 suite and financial reporting systems such as Microsoft Dynamics 365 Business Central (BC)
Knowledge:
- Office administration procedures and processes
- Human resources, financial and administrative processes and practices
- Microsoft Office Suite
- Project Management principles
- Information management principles and practices
- Canadian educational sector
- Artificial Intelligence (AI) tools and its applications
Language: Bilingual – English and French
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Working Conditions
- Hybrid work environment with weekly presence required in the office
- Ability to travel within Canada and internationally
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How to Apply
Interested candidates should submit a cover letter and résumé in PDF format by July 23, 2026 at 11:59 p.m. EST.
Open to: CICan employees and external applicants
For alternative arrangements to submit your application, contact Human Resources at 613-746-2222 ext 3191.
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Equity and Accessibility
CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. We welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of Colour) individuals, and people of all sexual orientations and gender identities.
CICan provides accommodation during all parts of the hiring process, upon request. If contacted to proceed with the selection process, please advise us if you require any accommodation.
Colleges and Institutes Canada does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.
We thank all candidates for their interest; only those selected to continue in the selection process will be contacted.
CICan's offices in Ottawa are located on the traditional and unceded territory of the Algonquin Anishinaabe Nation.
About Colleges and Institutes Canada
Colleges and Institutes Canada (CICan) is a national voluntary membership organization representing Canada's public colleges, institutes, polytechnics, CEGEPs, and Indigenous Institutes of Education. It serves as a coordinating and advocacy body for the public college sector, facilitating collaboration among members, supporting leadership development and applied research, and administering domestic and international programs funded primarily by the Government of Canada.
Interested in this role?
Apply now to join Colleges and Institutes Canada.