Accounts Payable Manager

About Bioworld Merchandising

Bioworld Merchandising is a leading design and distribution company of licensed and private label apparel, headwear & accessories to all retails channels. We collaborate with some of the most widely recognized brand and retail partners in the world. Employees of Bioworld consider it to be an honor and a privilege to be part of the hottest, most creative, dynamic company in the industry!

Position Overview

Bioworld is seeking a highly skilled and detail-oriented Accounts Payable Manager to oversee and optimize the Accounts Payable (AP) function including corporate credit cards. This role will be responsible for directing daily processes, managing escalations, and ensuring compliance with company policies and regulatory requirements. This position will play a key role in driving efficiency, accuracy, and continuous improvement within the AP team.

Daily Operations

• Oversee and resolve escalated issues from the offshore data processing team in India.
• Respond promptly to internal and external inquiries, ensuring timely and effective resolution of issues.
• Coordinate with the offshore team to maintain accurate and timely processing of transactions.
• Proactively review AP aging reports to identify and address potential issues before escalation.
• Maintain and ensure accuracy of vendor master data in MAS and Cambridge systems.
• Monitor credit card activity ensuring timely monthly payments.

Payment Processing

• Secure necessary approvals for vendor deposits from the production team, monitor progress, and provide routine updates.
• Support banking partners by providing required documentation for wire payments.
• Monitor payments in Cambridge and bank, ensuring accurate and timely processing while addressing any necessary updates.

Month-End Close

• Review the Purchase Clearing and Stock Receipt Lines reports to confirm accurate vouching of receipts.
• Complete AP module closure once all data is entered for the month.
• Reconcile key accounts, including American Express, Citi, and Expensya-related GL accounts, AP overages, AP disputes, and the AP Aging to the general ledger.

Process Improvement and Compliance

• Regularly review and update manuals, policies, procedures, and AP SharePoint files for accuracy.
• Stay informed on regulatory changes affecting AP transactions and ensure compliance.
• Lead initiatives to streamline AP processes, implement best practices, and enhance departmental efficiency.
• Document and present resolutions to recurring issues, providing recommendations to senior management.

Reporting and Dashboarding

• Develop dashboards in Power BI.
• Monitor and publish reports including:
• AP Aging Summary
• Invoice processing and volume reports
• Payment register
• Payment forecasting reports
• Discount capture reports
• Touchless reporting
• Top vendors by spend
• 1099 reporting

Training and Communication

• Communicate procedural changes to internal and external stakeholders, providing training as needed.
• Collaborate with cross-functional teams to ensure alignment and efficiency in processes.
• Provide timely support for audit-related requests and ensure accurate documentation is readily available.

Requirements

• 5–7 years in Accounts Payable, preferably within apparel, wholesale, or retail industries.
• Advanced Excel proficiency and proficiency in PowerPoint and MS Word required.
• Hands-on experience with ERP system (MS Office Dynamics 365), AP Automation tools (Medius), workflow technologies, and business intelligence platforms.
• Experience with Power Automate and AI-enabled financial tools highly preferred.
• Ability to manage cross-departmental projects, meet deadlines, and lead initiatives to enhance operational efficiency.
• Strong understanding of AP controls & compliance and vendor management.
• Strong attention to detail, organizational abilities, and problem-solving expertise.
• Excellent verbal and written communication skills, with the ability to effectively communicate across all organizational levels.
• Willingness to work overtime as needed to meet deadlines and support collaboration with the India office.
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent professional experience.

Work Schedule

• Standard business hours: Monday–Friday, 8:30 AM–5:30 PM. Additional hours may be required based on workload.
• Domestic and international travel (10–20%) may be required.