Team Administrator FTC 12 months

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

About the Role

To help support our future long-term ambition and vision for growth, we are looking for a high calibre person to support our real estate teams for a Fixed Term Contract of 12 months.

Some flexibility will be required to achieve deadlines and to attend meetings and networking events occasionally out of hours.

Main Responsibilities

• Support the organisation of events such as round table panel discussions, networking events, business to business meetings, conferences which could include the preparation of presentations & materials
• Support the directors in diary management, booking appointments, arranging conference rooms, refreshments, etc for internal and external meetings with new prospective clients and networking opportunities
• Management and booking of travel and accommodation when required
• Monitor post as appropriate and ensure that all client related correspondence is passed on to an appropriate director if the relevant person is out of the office
• General administration activities required in support of the management of the wider team and business development activities
• Lead the co-ordination, completion and submission of bids, including managing the input from directors and technical staff and collating standard company information such as insurance certificates, legal entity address details etc from our bid portal
• Manage our client and marketing databases / D365 opportunities database including maintaining of client contact details
• Support with cost centre finance invoicing / purchasing as directed by the cost centre leads
• Assist the bid management process, in conjunction with the wider team

Required Qualifications and Experience

• Excellent written and verbal communication skills
• Experience of dealing with complex diary management
• Pro-active and approachable – well organised, innovative and a strong communicator
• Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise
• Proficient in Microsoft Word, Excel and PowerPoint
• Experience of working with bid portals
• Knowledge of construction and/or professional services industry
• Proven experience in the delivery of bid documents including marketing documents, prequalification questionnaires, tenders, presentations and some basic graphic design (within the brand guidelines)
• The ability to learn new procedures quickly and liaise with clients and staff on many different levels
• Experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team
• Customer service / client facing skills
• Experience of dealing with confidential material
• Experience of supporting on event organisation
• Dealing with correspondence from clients and respond to client queries
• Experience of basic finance administration/system eg invoicing, purchase ledger

Desirable Experience

• Experience working in Dynamics365 (in relation to opportunities tracking, fees and raising of invoices)

Our Culture

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Additional Information

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Department: Business support