Mission Support Coordinator
Archdiocese of NewarkMission Support Coordinator
Department: Office of the Archbishop-COO
Reports To: Director of Strategic Projects
Classification: Non-Exempt
About the Role
The Mission Support Coordinator serves as a main point of contact for inquiries from RCAN parish, school, and public inquirers, ensuring timely, accurate, and effective service. This role requires a detail-oriented, customer-focused professional who can manage multiple responsibilities in a fast-paced environment while supporting a high standard of service.
Responsibilities
- Monitor all submissions and inquiries received through the Contact Us page on rcan.org, including email and telephone inquiries.
- Use the RCAN Regional Hub (Microsoft Dynamics 365 CRM) system to create, manage, and track cases; maintain accurate and current records; and assign or escalate cases as needed to ensure timely resolution.
- Provide excellent customer service to RCAN entities and external customers by prioritizing inquiries and resolving issues promptly and efficiently.
- Maintain accurate records of case progress and resolution, ensuring data integrity in the Regional Hub system.
- Communicate effectively with internal and external customers via phone, email, and other channels, maintaining a professional and courteous demeanor.
- Collaborate with internal teams and departments to ensure efficient issue resolution.
- Assist with training support for licensed Regional Hub users.
- Maintain an understanding of RCAN policies and procedures to provide accurate information to customers.
- Identify opportunities for process improvements and contribute to the development of best practices.
- Other duties as assigned.
Required Qualifications
- Knowledge of the Roman Catholic Church, including its structure, protocols, and terminology.
- Prior experience in customer service or a similar service-oriented role.
- Strong written and verbal communication skills.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Ability to work under pressure and handle potentially difficult or sensitive issues in a professional manner.
- Demonstrated active listening, empathy, and patience in responding to customer inquiries and concerns.
- Conflict resolution skills and the ability to manage difficult conversations professionally.
Preferred Education and Experience
- High school diploma required; associate or bachelor's degree preferred.
- 2-5 years of experience in customer service, operations, or a related field.
- Microsoft Office 365 proficiency (Outlook, Teams, Excel, Word, PowerPoint).
- Experience with Microsoft Dynamics 365 CRM or similar customer relationship management software a plus.
- Bilingual (Spanish) a plus, with preference given to conversational or fluent proficiency.
Work Schedule and Benefits
Hours: Monday - Friday, 8:45 AM - 4:45 PM (35 hours weekly)
Benefits:
- Health Insurance
- Dental Insurance
- Life Insurance
- Pension
- Disability Insurance
- Voluntary 403b Plan
About Archdiocese of Newark
The Archdiocese of Newark is a Roman Catholic ecclesiastical jurisdiction that serves approximately 1.3 million Catholics across the Bergen, Essex, Hudson, and Union counties of northern New Jersey. It is led by Cardinal Joseph W. Tobin, C.Ss.R., and encompasses parishes, Catholic schools, seminaries, and ministries dedicated to faith, education, and social service.
Interested in this role?
Apply now to join Archdiocese of Newark.