Executive Assistant

Executive Assistant

Req number: R8029

Employment type: Full time

Worksite flexibility: Hybrid

About CAI

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

About the Role

As an Executive Assistant you will provide exposure to ITD processes, digital tools, reporting systems, and administrative platforms used to support governance, resource management, and internal coordination. The incumbent will also assist in preparing presentations, dashboards, records, and other materials that support executive decision-making and departmental priorities.

This position will be full-time and onsite in Mandaluyong City.

Who We're Looking For

We are looking for an Executive Assistant with MBA graduates who have demonstrated strong academic performance, leadership potential, and active involvement in university extracurricular activities, internships, volunteer work, research, or student leadership. We value individuals who combine academic excellence with initiative, teamwork, professionalism, and a growth mindset.

What You'll Do

The Executive Assistant (Graduate) will provide dedicated support to the DDG of ITD through executive coordination, administrative management, and digital support.

• Manage the ITD-DDG's calendar, travel, and meeting logistics to optimize time, priorities, and engagement readiness
• Draft, edit, and format speeches, talking points, briefing notes, and correspondence for the DDG's internal and external engagements
• Manage the DDG's schedule and communications, assisting in the preparation of speeches, briefing notes, and correspondence
• Coordinate follow-up on priorities and deliverables arising from meetings and engagements
• Prepare meeting agendas, minutes, and follow-up trackers to ensure accountability and timely completion of action items
• Consolidate divisional inputs into reports, dashboards, presentations, and status updates for the DDG and senior management
• Monitor departmental deliverables and deadlines, and follow up with divisions to ensure timely completion and escalation where needed
• Coordinate communication with ITD divisions, ADB departments, and external stakeholders to support collaboration and information flow
• Support governance, compliance, and administrative processes by maintaining records, organizing documentation, and assisting in procurement or budget monitoring tasks as needed
• Support the preparation of digital and visual materials such as presentations, briefing packs, infographics, and internal communication outputs using approved tools
• Facilitate communication across ITD divisions and with other ADB units
• Maintain records and documentation
• Help ensure timely tracking of actions and commitments
• Assist in organizing workshops, meetings, missions, and departmental events involving the DDG, including logistics, materials preparation, and post-event documentation
• Provide weekly status updates and progress reports to the DDG and/or designated supervisor
• Perform other deliverables as required by the DDG, designated supervisor, and team from time to time

What You'll Need

Required:

• Minimum qualification: MBA from top universities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
• Ability to prepare professional documents, presentations, and trackers using advanced formatting and productivity tools
• Strong email and calendar management using enterprise collaboration platforms
• Comfort working with shared drives, document management systems, and digital filing structures
• Basic data handling and reporting skills, including use of Excel for sorting, tracking, and summary tables
• Familiarity with Power BI or other dashboard/reporting tools
• Exposure to Microsoft Power Platform tools such as Power Apps, Power Automate, or Forms
• Experience using Canva, Adobe Creative Suite, or similar tools for creating visual materials and presentations
• Interest in using AI-enabled tools to improve productivity, summarize content, draft materials, or support workflow automation
• Familiarity with project tracking tools, task management systems, or collaborative platforms

Physical Demands

• Ability to safely and successfully perform the essential job functions
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable Accommodation

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.