Cash Application Clerk

Cash Application Clerk

Reports To: Controller

FLSA Status: Non-Exempt

Summary

The Cash Application Clerk is responsible for accurately applying incoming customer payments to ensure timely and accurate accounts receivable records. This candidate will have a strong understanding of cash application processes and the ability to resolve payment discrepancies while supporting the company's cash flow objectives.

Responsibilities

• Accurately apply customer payments (checks, wire transfers, ACH, and credit card payments) to appropriate invoices and accounts.
• Reconcile and research short pays, overpayments, deductions, and unapplied cash.
• Send notices of unapplied cash and payment discrepancies to the appropriate Credit Team member.
• Work closely with Credit Team to resolve payment issues.
• Manage daily and weekly cash posting activities in alignment with bank deposits.
• Maintain clear records of all cash applications, adjustments, and reconciliations.
• Assist with the customer refund process.
• Provide documentation for audits and financial reviews.

Qualifications

• High school diploma or equivalent. Associate's degree in accounting, Finance, or related field preferred.
• 1–3 years of cash application or accounts receivable experience preferred.
• Familiarity with ERP systems (e.g., Microsoft Dynamics 365).
• Proficient in Microsoft Excel; Intermediate level experience preferred.
• Strong analytical and problem-solving skills, especially regarding invoice and payment matching.
• High attention to detail and commitment to accuracy.
• Excellent organizational and communication skills.
• Ability to prioritize workload and meet deadlines in a dynamic environment.
• Assist team members to accomplish goals.