Administrative Assistant

About Doane Grant Thornton

A large and growing professional services firm with about 3000 employees across Canada. We are purpose driven and community focused, combining the scale of a large organization with the feel of a close-knit community.

About the Role

Administrative Assistant supporting client service staff to produce high quality client deliverables. This is an onsite, in-office role requiring five days each week in the office.

Responsibilities

• Work independently and within a team environment to support the client service staff
• Assist with formatting audit proposals in accordance with firm standards
• Provide support to assurance service line leadership
• Collaborate with the audit team and internal client service members
• Assemble year end packages (tax returns, financial statements, letters)
• Manage electronic and paper-based client files
• Perform e-filing as required
• Format financial statements in compliance with Firm standards
• Prepare letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Prepare hard files for clients based on requests from the external client service team and new client setup processes
• Participate in training and stay current with Doane GT software
• Coordinate the standardized billing process, including proactively running related reports and drafting bills and accompanying analyses, and distribution of invoices
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Use D365 application to track, maintain and report on client relationships
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• Prepare for client meetings, catering, and meeting materials (e.g., presentations, handouts, minutes, etc.)
• Be responsible for the duties of frontline reception as needed
• Be available for other duties as assigned

Requirements

• 1–2 years of administrative experience
• Excellent written and verbal communication skills with an aptitude for building strong client relationships
• Strong multitasking skills to meet tight deadlines and ensure timely deliverables
• Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc.
• Strong Word processing skills
• Strong negotiation skills with a problem-solving attitude and innovative thinking
• Proven experience in providing exceptional client service
• Takes initiative and direction and is a self-directed learner
• Demonstrates sound judgment regarding confidential and sensitive matters
• Available to work overtime during peak tax filing seasons

Compensation

The current salary range for this role is $43,500–$61,500 in Vancouver. If the role is available in other locations, the range may differ to reflect local market factors.

Compensation reflects market data, unique strengths, experiences, and impact. Salary ranges are reviewed annually.

Our Culture

At Doane Grant Thornton, we are focused on making a difference in the lives of our clients, our colleagues and our communities. We walk in others' shoes before taking action. We operate with a "we before me" mindset, where flexAbility is a core value and colleagues have your back. We support your development both personally and professionally, foster insatiable curiosity to think, see and hear from a variety of perspectives, and encourage the courage to grow.

Learn more about our culture and how we live our purple at www.discoveryourpurple.ca