Adjoint administratif ou adjointe

About Trans Mountain Corporation

Trans Mountain exploits Canada's only pipeline network transporting petroleum products to the West Coast. It delivers approximately 890,000 barrels of petroleum products daily through its dual pipeline network of over 1,150 kilometres of oil pipelines in Alberta, British Columbia, and Washington State.

Trans Mountain also operates a state-of-the-art loading facility, the Westridge Marine Terminal, which has three berths providing access to global markets by sea routes.

As a federal Crown corporation, Trans Mountain draws on more than 70 years of experience to achieve excellence in operations and safety through its crude oil pipeline network.

Through its expanded pipeline network, Trans Mountain improves direct access to global markets for Canadian crude oil. The expansion realizes a world-class petroleum transportation system, developed according to Canada's rigorous standards under one of the world's strictest regulatory regimes, to create long-term economic benefits, improved marine protection, enhanced safety and emergency management capacity, and strengthened skilled workforce capacity in Indigenous and local communities.

Core Values

Trans Mountain's fundamental values—safety, integrity, respect, and excellence—guide the company at every step. Every obstacle overcome and every success achieved results from commitment to practicing these values daily.

Position Details

• Location: Edmonton Operations Office
• Department: Edmonton Office
• Reports to: Director, Edmonton Terminal and Control Centre
• Worker type: Employee
• Schedule: Full-time
• Work environment: In-person at office

About the Role

Trans Mountain is seeking a motivated, collaborative person aligned with our values to join our dynamic team as an Administrative Assistant. In this role, you will play a key part in delivering administrative and clerical support services to ensure efficient and effective office operations and support the work of management and other employees.

Main Responsibilities

• Provide general administrative assistance, including mail organization, telephone response, photocopying, paper/electronic filing, and document preparation and control, including manual updates.
• Maintain files and process documentation specific to the business sector.
• Coordinate meetings, travel arrangements, and office services, including supplies and equipment maintenance.
• Participate in safety meetings and emergency response drills, and support other field functions such as cost-effectiveness awareness, landowner notices and distribution documents, and supplier functions.
• Provide data entry, scanning, and administrative support services across company systems, including D365, ADP Workforce, BMO Opti-spend, Totara, and internal systems for reporting unauthorized activities and operational incidents.
• Assist with departmental financial administration, including budget establishment, invoice coding, BMO card coding, employee expenses, new supplier setup, and procurement activities in D365 and BMO Opti-spend.
• Communicate with internal groups (head office services, other districts) and external parties (public, suppliers, consultants).

Qualifications and Experience

• College diploma or equivalent.
• Post-secondary training in management systems, Microsoft Office, word processing, accounting, or related field considered an asset.
• At least three years of experience in administrative support, preferably in the oil and gas or industrial sector, and solid knowledge of office administration.
• Advanced proficiency in Microsoft Outlook, Word, and PowerPoint.
• Intermediate proficiency in Microsoft Excel.
• Excellent proficiency in OneNote, Teams, and SharePoint.
• Emergency response and safety training is preferred.
• Conflict resolution skills and ability to interact with the public.
• Demonstrated ability to deliver high-quality work, manage competing priorities, and support key operational processes or functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from diverse backgrounds and levels within an organization.
• Effective communication skills, including ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills and ability to manage priorities, meet deadlines, and maintain attention to detail in a dynamic environment.
• Commitment to inclusive practices and willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• You may be required to travel.
• You must possess a valid Class 5 driver's licence.
• You may be required to work outside normal business hours or on weekends.

Accessibility and Accommodation

Trans Mountain believes in an inclusive, accessible, and barrier-free recruitment and selection process for all candidates. If you require accommodation at any point in the process, please contact us at talent@transmountain.com or the designated talent acquisition advisor. Accommodation requests will not affect the evaluation of your application.

Our Culture

Our history is one of determination, ingenuity, and resilience. It is about charting your own path, finding innovative solutions to difficult problems, and doing the right things. This was true when Trans Mountain became a company in 1951 and remains true today. We welcome new team members who embrace the qualities of our history, who thrive on the new paths and directions we are taking. Our culture is one of care and taking our responsibilities seriously.

What We Offer

• Valuable experience offering professional development and career advancement opportunities.
• Opportunity to exchange and learn with some of the most talented and experienced people in the industry.
• Competitive compensation.
• Comprehensive benefits packages that include flexible benefits, pension plans, and savings plans.
• A place where a common purpose is shared and relationships are built.
• Meaningful work that makes a difference.
• An opportunity within Canada's energy industry.

What We Value

• The health, safety, and well-being of all people working for the company.
• Genuine participation from Indigenous and local communities.
• The commitment and resilience of our people.
• Collaboration and achieving success together.

Priority for Indigenous and Local Communities

Priority will be given to qualified candidates from Indigenous, local, and regional communities located along the Trans Mountain pipeline corridor.

In Alberta, the pipeline network crosses the traditional territories covered by Treaty 6, Treaty 7, and Treaty 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the network crosses the traditional territories of many First Nations affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior Salish, Coast Salish, Stó:lo, and Métis.

Trans Mountain also operates on 15 First Nations reserves located in the region extending from interior British Columbia to the Fraser Valley.

Commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity, and accessibility. The diversity of perspectives and cultural knowledge that employees contribute to work enriches the collective cultural understanding of our organization, which is reflected in the work we accomplish every day. We strive to create an environment free of barriers to promote full participation at work. Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous peoples, members of racialized groups, persons with disabilities, and members of the 2SLGBTQI+ community.