Accounts Payable Specialist - Child Welfare

Accounts Payable Specialist

About the Role

The Accounts Payable Specialist is responsible for processing accounts payable and related purchasing functions, including payments to clients, caregivers, service providers, and vendors. This position enters and verifies service data into Florida Safe Families Network (FSFN) and invoice data into the accounts payable module of Dynamics Business Central.

Essential Functions

• Prepares, tracks, and maintains control of all requisitions and purchase orders; issues purchase order numbers after verifying appropriate approvals are documented
• Routes invoices to the employee(s) that can validate the payment obligation by verifying the goods or services were received and the quantity, quality, and price are correct
• Codes and enters invoice data into the accounts payable module and researches invoices as needed
• Manages tickler file of invoices received, routed, and approved to ensure correct payment schedules
• Processes payments selected and approved by the Assistant Director of Finance
• Prepares and mails checks and remittance notices
• Matches invoices to receiving, purchasing, and payment documents
• Reviews and approves FSFN service line data for licensed placement settings
• Verifies and enters FSFN data for non-placement service lines
• Manages annual, monthly, and weekly accounts payable schedules for payments made to clients and caregivers
• Conducts daily review and approval of Level 1, Level 2+, Group Home and EFC placement service lines
• Responds to vendor inquiries on status of accounts payables and FSFN related payments
• Prepares logs and/or reports; performs various month-end closing procedures related to payables
• Responsible for tracking recoupment balances and applying them to applicable balances due
• Assists with inquiries from funders, external auditors, and special requests for payables information
• Performs other duties as assigned

This list of functions is not intended to be exhaustive. Kids Central reserves the right to revise this job description as needed to comply with actual job requirements.

Qualifications

Education/Experience

• Associate's degree with emphasis in accounting and 1 year of bookkeeping/accounting experience, OR
• Three years bookkeeping/accounting experience if no associate's degree

Licensure/Certifications

• Current Background Clearance Screening Letter
• Valid Florida driver's license and insurable by agency's current insurance carrier

Knowledge, Skills & Abilities

• Ability to meet Organizational Required Competency standards
• Excellent customer service skills
• Proficiency in Microsoft Office Suite (Excel, Word and Outlook) and Solomon
• Good communications skills (verbal and written)
• Excellent organizational skills
• Excellent attention to detail
• Ability to safely operate a motor vehicle
• 100/300 insurance required if transporting clients in personal vehicle
• Ability to lift 5–10 pounds

Work Environment and Physical Demands

This job regularly operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 5 pounds and occasionally lift and/or move objects up to 10 pounds. Repetitive motion is also required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

About Kids Central, Inc.

Kids Central, Inc. is the lead Community Based Care agency for child welfare in Circuit 5, which encompasses Marion, Lake, Hernando, Sumter, and Citrus Counties. Our mission is "Protecting Children, Supporting Families, and Engaging Communities". We maintain a system of care for children and families that have experienced or are at-risk of experiencing child abuse or neglect.

Kids Central, Inc. does not discriminate based on race, color, national origin, ethnic origin, sex, sexual orientation, age, religion, creed, disability, or veteran status as those terms are defined under applicable law. Kids Central is a Drug-Free Workplace, Equal Employment Opportunity and E-Verify Employer.

Compensation & Benefits

Kids Central, Inc. provides a comprehensive compensation package including:

• Medical, dental, and vision insurance
• Life insurance
• 401(k) with company match
• Generous paid time off allotment

Employer is an Equal Opportunity Employer M/F/D/V