Office Administrator

Position Summary

The Office Administrator will perform administrative tasks and services to support effective and efficient operations within the facility.

Essential Job Functions and Duties

• Answer incoming calls and direct inquiries to the appropriate team members in a timely and professional manner
• Maintain and update the Enterprise tracking spreadsheet, including coordinating vehicle pickups and deliveries with Enterprise and other vendors
• Serve as a safeguard for inventory management, including performing cycle counts and ensuring Ranger/Adrian carts are properly stocked and free of unnecessary items
• Assist with vendor warranty claims, including resolving issues related to missing or damaged products
• Support Accounts Payable by receiving purchase orders and verifying that delivered quantities match corresponding purchase orders
• Assist in communication and coordination with multiple Enterprise representatives
• Accurately record vehicle VINs and track all vehicle movements and status updates
• Respond to Accounts Payable inquiries regarding invoices and confirm when bills are ready to be received
• Order parts listed on the shared spreadsheet from sales
• Manage Road Redi appointments and process
• Order and ship State Farm Warranty claims
• Complete other duties as assigned

Qualifications and Experience

• Proven office administrative or assistant experience
• Excellent time management skills, ability to multitask, and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office
• General Accounting Skills
• Knowledge of Business Central helpful but not required
• Strong Customer Service skills
• Strong work ethics and team-oriented attitude

Physical Demands and Work Environment

• Must be able to complete physical activities (walking, standing, talking, kneeling, hearing, pushing, reaching, seeing, stooping/crouching, smelling, depth perception, identifying colors) as needed
• Frequently lifting and/or carrying of objects weighing over 10lbs and occasionally up to 50lbs
• Frequently exposed to moving mechanical parts
• Participate in required company safety programs, training programs and PPE guidelines